It is possible to share specific folders with associated files to users within the organization.
Note that users with administrator and observer permissions can always see all folders within the organization.
To give permission to a user within the organization, click the icon with the three dots to the folder that the user should have access to.
In the example below, the user should have access to a subfolder in "Organizational documents".
Select the "Manage access" option.
In the example below, the user should have specific access to the folder "Environmental analysis" in the folder "Organizational documents". The user will then be able to access all content in the "Environmental analysis" folder.
This view shows who has access to the selected folder and its contents.
To add a user, click on "Add people" and select from the users within the organization. It is possible to select several users at a time. Continue by clicking "Share".
When a user has access to a specific folder and its contents, this view is displayed.
To remove a user from having access to a specific folder and its contents, click on "Can read" and select "Remove access".
A user can inherit permissions to a subfolder. This means that the user has access to the main folder and automatically gets inherited access to the subfolders and their contents within the folder. It is visualized by an icon next to this user's name, where it also appears from which folder the user inherits access from.
How can I use folder permissions?
An example where a person may need authorization to specific folders and associated documents could be, for example, auditors who, in order to review the board's work, need to have authorization to board meetings.
By giving the auditors access to the board meeting folder, they can access the contents of these but not the organization's other folders and documents.