How do I add a video meeting to the meeting?

This functionality requires the Video Meetings extension to be activated.

The board can meet via video meetings even if not everyone is physically in the same place. A unique video room is created for each video meeting at Boardeaser's partner Whereby. The number of participants is limited to 12. Recommended browsers are Chrome and Firefox.

Create video meeting

In the first step “Plan” in the meeting information, click on the checkmark to the right of the text “Video meeting” to create a video meeting room. The video meeting room is activated 4 hours before the meeting starts and is deactivated 4 hours after the specified end time. See picture:

Use the video meeting room

When the invitation is sent, the email contains a video meeting link for the video conference room. Click on "Open video meeting" to open the video meeting link.

When logged in, the video link can be found at the top of the left-hand menu, which appears 4 hours before the start of the meeting. The video link is also found under your personal overview.

When you click on the link, the video conference room in Whereby's service opens in a new tab in your browser. You need to accept that the microphone and camera are used by the browser and the computer to be able to use them.

Click below to read Whereby's support documentation for more information:

whereby.helpscoutdocs.com