The Board Year and annual wheel provides a visual overview of your organization's key activities, corporate events, and board meetings throughout the fiscal year. This guide explains how to create and configure a year plan, navigate the annual wheel, and export the overview as a PDF.
Two ways to populate the annual wheel with meetings:
- Manually: Any meetings you schedule under Meetings > Plan meeting automatically appear in the annual wheel.
- Using a template (Recommended when getting started): Click Meetings > Board Year in the left menu to generate a full year with 5 or 6 board meetings along with automated financial reminders.
Table of contents
1. Create a new year plan
Go to Meetings > Board Year in the left menu and click the New year plan button.
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Configure the basic settings for your board year:
- Year: Select the year you wish to create meetings for in the top left corner.
- Number of meetings per year (excluding constitutive meeting): Choose a template for 5 or 6 regular board meetings in addition to the constitutive meeting (you can add more in the next step).
- Fiscal year start at: Enter when your company's fiscal year begins.
- Board year start at: Enter the month in which the constitutive board meeting following the annual general meeting will be held.
- Financial and reporting workflow (for the Finance add-on): Specify the day of the month to request an updated SIE4 file from the finance manager, the number of days allocated for the CEO report, and the number of days between the CEO report and the board meeting.
- Click Save and continue.
- Customize meetings and preparations: Review the generated meetings and adjust titles, dates, times, locations, themes, and purposes as needed. You can add extra meetings via Add meeting or remove meetings using the red cross button.
- Click Save to finalize your year plan.
2. Navigate and filter the annual wheel
The annual wheel gives you a consolidated overview of the year's activities:
- Outer ring: Displays all scheduled board meetings. Click any meeting to view details or open it directly.
- Inner ring: Displays statutory and general corporate events, such as the deadline for the annual general meeting and annual accounts.
- Filter and switch years: Use the Filter roles button to customize what is shown in the wheel, or switch between different years using the year buttons at the top.
3. Export the board year as a PDF
You can easily download the annual wheel as a PDF file to share or print:
- Go to Meetings > Board Year and ensure the correct year is selected.
- Click the three dots icon (···) in the top right corner and select Export board year.
- Once the PDF has been generated, click Download to save it to your computer.