Board Year
The board year shows organisational activities that affect the board and management.
There are two ways to get started with board year:
- You plan meetings yourself on the "Meetings" "Plan meeting" tab in the left menu. If you have already planned meetings, they are shown directly on the board. Otherwise, they are shown here after you have created them.
- You use one of our templates for board years with 5 or 6 board meetings. Click on "Meetings" "Board Year" in the left menu. Then click "New Year plan" and configure your board year according to the description below.
Create a new year plan
If you click on "New Year plan", several options are displayed where you can choose how you want your board year to be:
- At the top left, you can select which year you want to create meetings for
- Number of meetings per year (excluding constitutive meeting): Here, you specify whether you want 5 or 6 board meetings in addition to the constitutive (which is also generated).
- Fiscal year start at: Enter your fiscal year.
- Board year start at: Enter the month in which the board wants to start work, that is, in which month the first (constitutional) board meeting after the general meeting is to be held.
- Day of month for request of updated SIE4 file from finance manager: This and the following steps are of practical importance if you have Boardeaser's finance add-on. Enter here which day of the month the reminder to the finance manager should be sent.
- Days between uploading financials and the CEO report: Enter the number of days the CEO has to write the CEO report between the time the finance manager is asked to update the SIE4 file and when the CEO must report to the board.
- Days between the CEO-report and the next board meeting: Enter how many days after the CEO's report that the board should hold the board meeting.
Proceed by clicking "Save and continue". In the next step, you can configure all meetings.
In the next step, you can configure the preparations for all meetings. Configuring the title, time, location, theme, purpose, and preparations is possible. If necessary, add additional meetings by clicking "Add meeting". Delete meetings by clicking on the red button with a cross.
To continue, click "Save".
Board year
The board and company activities are shown in the board year. All meetings created in Boardeaser are displayed outside the outer ring. Click on the meeting to see additional information about the meeting.
You can filter what is displayed by clicking the "Filter roles” button. In the innermost ring, general company events such as the last day of the annual general meeting, when the annual accounts must be ready, and more are shown. You can change the years by clicking the year buttons.
Click the "New year plan" button to create a new annual plan.