Boardeaser’s budgeting tool allows you to merge budgets that you have created for group companies (parent and subsidiaries at the same group level) or business areas without having to combine them manually. In other words, you sum up your existing budgets into one. Read here about how to create a business area.
NOTE! Please note that if a group budget is to be created, an active budget must also be uploaded at the parent company level for all figures to be included. Please note that the budget does not account for any elimination rules; these must be handled manually in the merged budget. If the subsidiary has a different currency from the group, this will not be converted during the merge; instead, you need to create a budget in the group currency and then select it during the merge for the figures to display correctly.
If you do not want to merge the budgets into a single budget but still want to see them as one in a report table, you can also use the Labels function. See further in the guide How do I group business areas or subsidiaries? - Labels. Please note that these budgets must also have the same currency for the figures to display correctly.
NOTE! Only accounts with actuals from the bookkeeping will be included in the merge.
Use the budgeting function to merge
It is possible to create a budget at both the group and parent company levels, depending on where it will be used. NOTE! The budgets to be merged must be set to active status, regardless of whether they concern group companies or business areas.
To use the budget together with group data, go to Group Financials > Budget in the left menu. To use the budget for business areas in an individual organisation, go to Financials > Budget in the left menu.
After that, the budgeting function works the same way, regardless of the starting point.
Under the "Manage budget" tab, click the "New budget" button.
Then select which business area/company and which budget year you want to create a merged budget for. Then click "Next".
Here, you click on "Budget from subsidiaries or business areas". You now have the opportunity to choose which organisation or business area the data should come from. To merge budgets, select "Budget from subsidiaries or business areas".
The confidence level (%) determines how much of the budget to allocate to each business area/subsidiary. 100% means that the budget is taken 1:1. It is also possible to enter different numbers for each area/company.
If you select Business areas, the business areas you have previously created will appear. Here you can select the business areas you wish to merge. You can also choose different confidence levels for each area.
If you are in the parent company, you can choose to retrieve data from subsidiaries. At the group level (Group Financials > Budget), you can choose to merge budgets from Subsidiaries (Legal accounting).
Select the "Budget" drop-down list to choose the budget or forecast to use for the merge.
Once you have selected the budgets you want to merge, click "Download".
Your new budget will appear under "Manage budget". You may need to reload your browser to see it.
Click on the name of the budget to view the underlying data.